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Department Secretary, Audit E&T

Function(s):  Audit
Work Type:  Permanent
Job Categories:  Experienced Hires
Start Date for Applications:  7 Apr 2024
Closing Date for Applications: 

KPMG in Singapore is part of a global organization of independent professional services firms providing Audit, Tax and Advisory services. We operate in 143 countries and territories with more than 273,000 partners and employees working in member firms around the world. Each KPMG firm is a legally distinct and separate entity and describes itself as such. KPMG International Limited is a private English company limited by guarantee. KPMG International Limited and its related entities do not provide services to clients.

KPMG in Singapore is part of a global organization of independent professional services firms providing Audit, Tax and Advisory services. We operate in 143 countries and territories with more than 273,000 partners and employees working in member firms around the world. Each KPMG firm is a legally distinct and separate entity and describes itself as such. KPMG International Limited is a private English company limited by guarantee. KPMG International Limited and its related entities do not provide services to clients.

Job Description

 

We are looking for a dynamic and motivated individual to join our team

 

The role involves:

  • Debtors
    • Send a list of overdue invoices to Managers at the beginning of the month
    • Update replies/committed payment dates into the Debt Management System
    • Send email chaser/call client to follow up on payment status (upon Manager’s request)
    • Check receipt of payment with Finance
  • WIP
    • Send WIP report to Managers to review WIP/adjust ER/close code and coordinate with centralised team
  • Scope Change/Inflation/Costs Overrun 
    • Compile Managers' replies into an excel listing (for monthly reporting to PIC)
  • Ad-hoc matters
    • Extract detailed WIP report for Managers (with the breakdown of hours by staff level, with OPE breakdown, etc.)
    • Ad-hoc emails from the PIC team (status of engagement, shortfall in billings, WIP adjustments, etc)      
    • Extract expenses breakdown (if any)   
    • Responding ad-hoc requests from PIC (if any)                   
  • Budget exercise 
    • Input the budget info from EMs                                 
    • Upload the approval and budget pack into one drive folder   
  • New/Lost Client (for monthly reporting to PIC)
    • Maintain excel listing
    • Update lost client info into CRM
    • Update incumbent/succeeding auditor into CRM 
  • Assist the manager on any billing and credit notes issues            
  • Past Due Accounts (monthly reporting)
  • Admin duties (co-share with the DS) 
    • Supporting professional staff, including managers with all administrative matters such as: 
    • Arrange courier, assist managers’ request (loan laptop), booking meeting room for internal/ external meetings, facilitate clearance for resignees, onboarding for new staffs, liaise with the admin department on facilities and equipment breakdown etc.
    • Scanning of incoming mails and email to the auditors  
    • Ad-hoc (book meeting room - external reviewer, arrange timing for roundtable, Managers meeting,  assisting resignees' handover, etc)    
    • Monitors staff movement (MC/Urgent Leave)  

 

The ideal candidate should possess:

  • GCE 'O' level with a minimum of 3 years of relevant experience
  • Computer literate (ie. Microsoft Word, Excel, PowerPoint, and Outlook)
  • Good organisational and communication skills
  • Ability to work efficiently in a fast-paced environment
     

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Only shortlisted candidates will be contacted by KPMG Talent Acquisition team, personal data collected will be used for recruitment purposes only. At KPMG in Singapore we are committed to creating a diverse and inclusive workplace. We believe that diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our clients and communities. As an equal opportunity employer, all qualified applicants will receive consideration for employment regardless of age, race, gender identity or expression, colour, marital status, religion, sexual orientation, disability, or other non-merit factors. We celebrate the different talents that our people bring and support every staff member in their journey to achieve personal and professional growth. One of the ways we do this is through Take Charge: Flexi-work, our flexible working framework which enables agile and innovative teams to help deliver our business goals.

Only shortlisted candidates will be contacted by KPMG Talent Acquisition team, personal data collected will be used for recruitment purposes only.

At KPMG in Singapore we are committed to creating a diverse and inclusive workplace. We believe that diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our clients and communities. As an equal opportunity employer, all qualified applicants will receive consideration for employment regardless of age, race, gender identity or expression, colour, marital status, religion, sexual orientation, disability, or other non-merit factors. We celebrate the different talents that our people bring and support every staff member in their journey to achieve personal and professional growth. One of the ways we do this is through Take Charge: Flexi-work, our flexible working framework which enables agile and innovative teams to help deliver our business goals.

Apply now »